Roles and Responsibilities

ARTICLE III - DUTIES OF THE OFFICERS AND GOVERNING BOARD MEMBERS 


The duties of the officers are in addition to those stated in the Constitution, Article VI.

 

SECTION 1. The PRESIDENT shall: 

(a) preside at meetings of the Executive Committee and Governing Board. 

(b) oversee preparation of an agenda for each meeting of the Governing Board and the Executive Committee. 

(c) appoint a Parliamentarian to serve a one- year term, concurrent with his/her year as President. The person

appointed Parliamentarian is expected to be familiar with parliamentary procedure as defined in Robert's

Rules of Order and with the Charter, Constitution and Bylaws of the Society. 

(d) serve as ex official member on all committees except the Nomination Committee. 

(e) appoint, with the concurrence of the Executive Committee, such other committees, standing or ad-hoc, as 

the Society shall from time to time deem necessary to carry on the work of the Society. 

(f) submit a written report at each regularly scheduled meeting of the Governing Board. 

(g) serve as FACSS Delegate. 

 

SECTION 2. The PRESIDENT-ELECT shall: 

(a) perform all duties that may be delegated to him/her. 

(b) appoint such committee chairs-elect and members as specified by the Bylaws. The President-Elect or his/her

designee shall be Chair of the Constitution and Bylaws Committee. 

(c) serve as FACSS Delegate. 

 

SECTION 3. The PAST PRESIDENT shall: 

(a) assist the President, Executive Committee, and/or Governing Board as requested. 

(b) be in charge of the review and update by the Executive Committee of the SAS Handbook for Officers and Committee

Members. 

(c) serve as FACSS Delegate.

 

SECTION 4. The SECRETARY shall: 

(a) be responsible for the minutes of all Governing Board and Executive Committee meetings. 

(b) call the roll at the Governing Board meetings and determine the presence of a quorum. 

(c) attend to the correspondence of the Society. 

(d) submit a written report at each regularly scheduled meeting of the Governing Board. 

(e) perform all of the duties incident to the office of Secretary and such other duties as requested by the President,

the Executive Committee and/or the Governing Board. 

In the absence of the Secretary from any meeting of the Governing Board or Executive Committee, a Secretary pro

tempore may be appointed by the President to record the minutes of the meeting.

 

SECTION 5. The TREASURER shall:

(a) serve as the chief financial officer of the Society. 

(b) keep and maintain, or cause to be kept and maintained, full and accurate accounts of the properties and business

transactions of the Society including accounts of its assets, liabilities, receipts, and disbursements. 

(c) deposit all funds in the name and to the credit of the Society with such federally insured account or other depositories

as approved by the Executive Committee. 

(d) maintain proper signature authority on Society accounts with such authority being limited to the Treasurer, the Executive

Director, and the person chosen to be President-Elect on the same ballot from which the Treasurer is chosen.

The said incoming President-elect shall continue to have signature authority during his/her term as President and as Past

President, a total of three years. 

(e) make reports on the financial status of the Society at least quarterly to the Executive Committee, and shall at the first 

Governing Board meeting of the fiscal year present an annual report, including a balance sheet, a statement

of revenue and expenses, and statements of cash flow and changes in fund balances for the preceding fiscal year. 

(f) hold, oversee, and report on special designated funds separate from Society and Journal accounts. In the event of dissolution

of the Society, the special designated funds shall revert back to the co-sponsoring organizations. 

(g) perform all of the duties incident to the office of Treasurer and such other duties as requested by the President, the Executive

Committee and/or the Governing Board.

 

SECTION 6. The EXECUTIVE COMMITTEE shall: 

(a) annually conduct a performance review of the Executive Director and the operation of the Society Office. 

(b) discuss plans for the following year with the Executive Director and set mutually agreed upon goals for the following year's

performance review. 

(c) recommend any changes in dues and their allocations to the Governing Board for consideration at the Governing Board

Meeting prior to the Annual Meeting. The new dues will become effective on the first day of the fiscal year following

the Annual Meeting. 

 

SECTION 7. The GOVERNING BOARD members: 

(a) shall attend Governing Board Meetings; 

(b) can be reimbursed up to $200.00 for each meeting for travel expenses. All requests for travel reimbursement must be made

within 30 days of the meeting or reimbursement will be forfeited; 

(c) may serve on committees.